Hen's Bread Productions
Project Proposal
Prepared for
Acme Corporation
Annual Leadership Summit 2025 — Full Production
Proposal valid for
Pricing and crew availability are held through May 13, 2026. After this date, rates and scheduling are subject to change.
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Our Understanding
What we heard on our call.
Acme Corporation is hosting their annual leadership summit on June 12, 2025 at the JW Marriott Austin. The event runs approximately 6 hours and includes a keynote, three breakout panels, and a closing remarks session. You need the full day covered with multi-camera video production — primarily for internal distribution and a highlight reel for social media.
You mentioned that livestreaming to a private link for remote team members is a priority, and that the keynote speaker's session should be treated as the anchor deliverable — a standalone video ready for your YouTube channel within two weeks of the event.
Speed of turnaround matters more than elaborate post-production. You want files that are clean, professional, and ready to share without a lengthy back-and-forth revision process.
You mentioned that livestreaming to a private link for remote team members is a priority, and that the keynote speaker's session should be treated as the anchor deliverable — a standalone video ready for your YouTube channel within two weeks of the event.
Speed of turnaround matters more than elaborate post-production. You want files that are clean, professional, and ready to share without a lengthy back-and-forth revision process.
Relevant Work
Below is a selection of work similar in scope and format to what we're proposing for your project. These are real productions from Austin-area clients — the quality, style, and approach you see here is exactly what you can expect.
Proposed Deliverables
01
Multi-Camera Event Coverage
Full-day coverage with 3 cinema cameras — Sony FX9, FX6, and a roaming gimbal operator. All sessions captured from open to close. Dedicated camera on the speaker at all times.
Included
02
Private Livestream
Multi-camera livestream to a private Vimeo link for remote team members. Live-switched with branded lower thirds. Redundant bonded cellular via LiveU — no dependence on venue Wi-Fi.
Included
03
Keynote Speaker — Standalone Edit
Full color grade, audio mix, lower thirds, and clean title card. Delivered via Vimeo within 10 business days. YouTube-ready export included.
Included
04
60-Second Highlight Reel
A punchy branded recap of the full day — ideal for LinkedIn, internal comms, and next year's event promotion. Cut from existing footage, no additional shoot required.
Optional Add-On
Investment
What's included in this proposal.
All pricing below reflects the scope outlined above. No hidden fees — what you see is what you pay.
A 50% deposit is required to hold your date. The remaining balance is due within 14 days of delivery. Payment via Square — a formal estimate will be sent upon approval of this proposal.
Multi-Camera Production (full day)
$3,000
Private Livestream
$1,200
Keynote Speaker Edit
$800
60-Second Highlight Reel (optional)
$500
Total Investment
$5,500
Timeline
01
Proposal approved · Deposit paid
Date is locked in. Square estimate sent same day.
This week
02
Pre-Production
Shot list, run-of-show, gear plan, crew coordination. All handled before production day.
2 weeks prior
03
Production Day
Full crew on-site. Multi-camera coverage and livestream from open to close.
June 12, 2025
04
Post-Production & Delivery
Color grade, audio mix, and Vimeo delivery. Keynote edit within 10 business days.
By June 28
Additional Thoughts
A few things worth considering.
Based on what you shared, I'd strongly recommend adding event photography alongside the video crew. You're already investing in the production day — having a photographer capture candid moments, speaker shots, and audience engagement gives you a completely separate content library with zero additional disruption to the event. It's the kind of content that gets used in press releases, LinkedIn posts, and next year's summit promotion.
I'd also suggest we talk about a short teaser clip — 15 to 30 seconds — cut within 24 hours of the event while it's still timely. That's the content that performs best on social the day after an event, and we already have everything we need to produce it.
I'd also suggest we talk about a short teaser clip — 15 to 30 seconds — cut within 24 hours of the event while it's still timely. That's the content that performs best on social the day after an event, and we already have everything we need to produce it.
Ready to move forward?
No pressure — when you're ready, reach out directly and we'll get your date locked in. Or review the formal estimate in Square to sign off on the scope and deposit.
J
From Jacob
Thank you for the time on our call. I put this together based on what matters most to your team — if anything needs adjusting, scope-wise or budget-wise, just say the word. I'd rather get this right than have you sign off on something that doesn't fully serve what you need. Text or call anytime — (512) 893-2709.