At its core, a livestream is taking a camera signal and broadcasting it for anyone in the world to see in real time. The complexity varies by job — a small panel needs different coverage than a 200-person conference with stage lighting and room audio. But the standard never changes: once the train is on the tracks, there's no getting off. Preparation is everything.
For this production — a full-day event for the U.S. Global Leadership Coalition in San Antonio — we handled multi-camera video, stage audio, room audio, lighting truss setup, and the livestream broadcast. The only things the venue provided were tables, food, stage, curtains, and podium. Everything else was us.
Behind the Scenes
For a deeper look at the gear we run on a livestream job, visit our equipment page or watch the behind the scenes video.
The Site Visit
Our production service is built around being mobile — we're used to walking into spaces and making them work. But livestream is different from a standard shoot. There's no reshooting a panel question because the audio dropped. There's no going back if the camera angle was wrong. A site visit isn't optional — it's the job.
Before this production, we scanned the Encanto Room using our 3D LiDAR system. That scan gives us accurate room dimensions, ceiling height, power solutions, and a complete load-in and load-out plan. It also gives the client something they can actually use — a shared reference point for their own internal team to communicate around.
Gaussian Splat — Encanto Room, San Antonio
Navigate freely through the venue space we scanned before the shoot. If the embed doesn't load, open it directly here.
From the scan, we build a 3D mesh model of the room showing camera positions, lighting truss placement, audio runs, and cable routing. The client sees exactly what we're planning before a single piece of gear arrives.
Stage Lighting and Audio
The LiDAR scan gave us the ceiling height and room dimensions we needed to size the lighting truss and audio correctly before the day of. Showing up to a job and guessing at audio coverage for a 200-person room is how you end up with a bad livestream. The measurements tell you exactly what you need.
For this event we handled the full audio chain — talent microphones, podium mic, stage monitors, room speakers, and mixer — plus the lighting truss and fixtures. Every audio feed was recorded redundantly so the livestream had a backup even if the primary signal had issues.
Audio engineer running the board for the USGLC livestream, San Antonio TX.
Watch the Full Livestream Breakdown
Full behind the scenes breakdown of the USGLC livestream production.
Pricing
Our livestream pricing is straightforward. Here's how it breaks down for a standard 3-camera production with site visit:
3 cameras, 3-person crew, talent audio, LiveU bonded cellular, and site visit. Includes day-of setup, broadcast, and raw footage delivery for social media repurposing.
Lighting truss, equipment rental, and van. Covers setup and takedown. Sized to the room based on our LiDAR measurements from the site visit.
Microphones, backup mics, speakers, and mixer — with a dedicated audio engineer. Covers the full room audio chain from talent to house speakers.
Additional cameras, on-screen graphics, or extra crew are scoped per project. Full pricing is on our pricing page — no guessing required.
The Short Version
A professional livestream isn't just pointed cameras and a stream key. It's site preparation, redundant systems, dedicated audio, proper lighting, and a crew that's been through enough of these to know what breaks and how to prevent it.
If you need a single team to handle the cameras, the audio, the lighting, and the broadcast — that's what we do. We serve Austin and all of Central Texas, and we travel. If you're outside our service area, reach out and we'll work out travel costs upfront so there are no surprises.